Eliot Institute Operations Manager at Naramata

Eliot Institute Operations Manager
(Naramata)
Timeline

Selection: The Operations Manager is selected and appointed by the Dean.

Qualifications: The Operations Manager should be an experienced camper with good organizational and interpersonal skills. The ability to carry and move furniture and equipment is necessary. Some “handyman” and audiovisual technical skills are useful.

General Responsibilities: The Operations Manager functions as an assistant to the Dean, Volunteer Coordinator, and other program staff in the management of supplies, equipment, and facilitates before and during the conference.

Specific Responsibilities:

1. Ensure that the inventory of supplies, equipment, and banner owned by Eliot Institute is removed from storage to appropriate locations on the first day.

2. Arrange for the prominent display of the Eliot banner(s) throughout the conference.

3. Ensure that the First-Aid Kit is prominently located for use by campers, and is equipped with the following:

Adhesive Tape
Pen and notebook
latex gloves
Alcohol
Peroxide
Rubbing alcohol
Aspirin
Scissors
Band-Aids
Sunburn/insect bite treatment (Caladryl)
Gauze
Syrup of Ipecac
sugar (diabetic crisis)
Ice packs
Tensor bandage
Needle (for slivers)
Thermometer
Tweezers
Airway (adult?) Mouth-to-mouth
anakit (bee/wasp sting - check expiration date)
antihistamine tablets (allergic reaction - check expiration date)
A current list of qualified volunteers who are available for first aid, along with their housing locations.

4. Confer with the Dean regarding the use of various meeting rooms and sets them up accordingly each day (e.g. chairs for lectures, sound systems, screens, props, arrangements for social events).

5. Receive the set of master keys from Naramata Centre given to the Dean. Keep and use them for the following:

• if any campers inadvertently lock themselves out of their accommodation
• to unlock, lock meeting spaces/building after Naramata Centre staff have left for the day

6. Arrange for a campfire each evening at fire circle (assuming fire ban not in effect).

7. Arrange and supervises cleanup of common areas after each use.

8. Arrange for the return and storage of equipment and supplies after their use, both Eliot’s and Naramata Centre’s.

9. Maintain a high visibility throughout the conference, ensuring accessibility by Eliot campers, and serving as intermediary in problem areas that might arise concerning Naramata facilities and service.

10. Coordinate communication with Naramata management through the Dean, to ensure that malfunctioning or unsatisfactory supplies, equipment and facilities (lights, chairs, beds, machines, pianos, heating system, plumbing, etc.) are promptly repaired or replaced.

11. Develop a camp clean-up plan for the last day of the conference, assigning area coordinators, and distributing plastic garbage bags and maps with clean-up assignments. (Use Naramata Centre Ground Map available on site, with areas highlighted.)

12. Toward the end of the week, ensure that supplies are purchased to replenish the Waterfront Kit and the First-Aid Kit.

13. Ensure that all supplies and equipment belonging to Eliot Institute are accounted for, re-inventoried, and returned at the end of the conference to a storage location approved by the Dean.

14. Provide the Dean, at the end of the conference, with a written inventory of Eliot equipment and supplies for inclusion in the Dean’s Report to the Board.

(Written 2002; revised November 2003)
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Eliot Institute Operations Manager (Naramata) Time Line

BEFORE CAMP
If you have not already done so, apply for camp. You will receive a contract and Code of Ethics from the Registrar; sign them and return.

FIRST DAY OF CAMP
1. Attend Camp Staff meeting

2. Ensure that the inventory of supplies, equipment, and banner owned by Eliot Institute is removed from storage to appropriate locations on the first day or available to those needing it..

3. Arrange for the prominent display of the Eliot banner(s) throughout the conference.

4. Ensure that the First-Aid Kit is prominently located for use by campers, and is equipped with the following:

Adhesive Tape
Pen and notebook
latex gloves
Alcohol
Peroxide
Rubbing alcohol
Aspirin
Scissors
Band-Aids
Sunburn/insect bite treatment (Caladryl)
Gauze
Syrup of Ipecac
sugar (diabetic crisis)
Ice packs
Tensor bandage
Needle (for slivers)
Thermometer
Tweezers
Airway (adult?) Mouth-to-mouth
anakit (bee/wasp sting - check expiration date)
antihistamine tablets (allergic reaction - check expiration date)
A current list of qualified volunteers who are available for first aid, along with their housing locations.

DURING CAMP
Attend camp staff meetings each day

1. Confer with the Dean regarding the use of various meeting rooms and sets them up accordingly each day (e.g. chairs for lectures, sound systems, screens, props, arrangements for social events).

2. Arrange for a campfire each evening at fire circle (assuming fire ban not in effect).

3. Arrange and supervises cleanup of common areas after each use.

4. Maintain a high visibility throughout the conference, ensuring accessibility by Eliot campers, and serving as intermediary in problem areas that might arise concerning Naramata facilities and service.

5. Coordinate communication with Naramata management through the Dean, to ensure that malfunctioning or unsatisfactory supplies, equipment and facilities (lights, chairs, beds, machines, pianos, heating system, plumbing, etc.) are promptly repaired or replaced.

THURSDAY/FRIDAY OF WEEK
Develop a camp clean-up plan for the last day of the conference, assigning area coordinators, and distributing plastic garbage bags and maps with clean-up assignments. (Use Naramata Centre Ground Map available on site, with areas highlighted.)

Ensure that supplies are purchased to replenish the Waterfront Kit and the First-Aid Kit.

LAST DAY OF CAMPArrange for the return and storage of equipment and supplies after their use, both Eliot’s and Naramata Centre’s.

Ensure that all supplies and equipment belonging to Eliot Institute are accounted for, re-inventoried, and returned at the end of the conference to a storage location approved by the Dean. Those most likely returning supplies and equipment will be: Children’s and Youth Program Leaders; Afternoon Art Coordinator; Worship Coordinator; Music Coordinator

Provide the Dean, at the end of the conference, with a written inventory of Eliot equipment and supplies for inclusion in the Dean’s Report to the Board.

AFTER CAMP
If you have any concerns, suggestions or comments you would like to share with Eliot Institute, write a brief report and send it to the Dean and/or Registrar and Recording Secretary.

(Draft November 2003)
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