ELIOT INSTITUTE  COMMITTEE CHARTERS      
(Revised December 2017)

NOTE:  This document lists the various Eliot Institute committees, with a short description of the responsibilities of each.  Full descriptions including the responsibilities, structure, eligibility, sub-committees, timelines, etc., are listed on the Eliot website at  About Us➞ Board Resources ➞ Part C: Standing Committees, and individually through the links noted below.

CANADIAN-AMERICAN (Can-Am)

Supervises the continuing development of Eliot at a British Columbia site. Reviews financial and operational issues pertaining to a British Columbia camp, as well as providing any other input the Board requests regarding cross-border or specifically Canadian issues.

See the detailed description at  About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Canadian-American (Can-Am)

CHILDREN’S PROGRAM

Monitors effectiveness of children’s and infants’ program and policy, identifying improvements or enhancement as needed. Provides guidance to Board, Camp Deans and Children’s Program Directors on all related issues. Crafts policy drafts under Board’s direction. Responsibility includes babies through MAGs (Grade 8.)

See the detailed description at  About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Children's Program

COMMUNICATIONS — MARKETING

Annually reviews and amends the Communications Marketing Plan. Implements the plan using tactics that will:

• Increase the numbers of new campers at Eliot.

• Assure maximum numbers of current campers re-register for future Eliot camps.

• Help the existing Eliot community understand and support any changes made to camp activities and policies by the Eliot Board or Registrar.

See the detailed description at About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Communications - Marketing

CREATIVE ARTS ELIOT

Plans workshops and finds presenters for those workshops for the Eliot Creative Arts camps.

See the detailed description at  About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Creative Arts Eliot

EXECUTIVE

Made up of the officers of the Board of Directors — the President, President-Elect, Vice President-Communications, and the Secretary/Treasurer — and the Leadership Development Chair, to handle board matters that may occur between regular Board Meetings.

See the detailed description at  About Us Board Resources Part C: Standing Committees Executive

FINANCE

Develops the annual budget. Recommends budget assumptions for Board review and input. Develops rate structures. Oversees and monitors Eliot’s financial position through the regular production of streamlined, clear, financial reports. Recommends budget adjustments as needed throughout the year. Provides guidance on financial administration issues to Eliot’s Administrator and Treasurer.

See the detailed description at  About Us Board Resources Part C: Standing Committees Finance

FUND RAISING

Committee description to be done.

Meanwhile, see minutes of the November 2015 meeting and Proposed Chart at:  About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Fund Raising

HEALTH & SAFETY

Develops guidelines and procedures for assuring health and safety of all persons and property at camp. Assists Deans in management of waterfront and boat dock staff. Recommends policy and procedures to be applied when campers engage in unsafe behaviors. Works with facility management on issues of security of property. Recommends appropriate insurance coverage.

See the detailed description at  About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Health and Safety

LEADERSHIP DEVELOPMENT

Identifies and recruits both non-Board volunteers for Eliot committees and volunteers for Board positions. Identifies and manages organizational development and training for both the Board and committees. Chair is a member of the Executive Committee.

See the detailed description at  About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Leadership Development 

NOMINATING

Assesses skills, balance, and experience of Eliot Board to identify what to seek in board nominees. Recruits nominees from the Eliot community to fill Eliot Board and Nominating Committee. Manages the Board election process.

See the detailed description at About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Nominating

PERSONNEL

A Committee of the Whole of the Executive Committee, handling day-to-day matters and making recommendation to the Board regarding staff positions and compensation. 

PROGRAM 

Ensures program quality for adult programs including advanced recruitment of Speakers. Ensures thematic programming that is of both a spiritual and intellectual nature, consistent with UU focus and principles. Establishes time frames for speaker selection and communication and monitors the effective use of timelines.

See the detailed description at  About Us Board Resources Part C: Standing Committees Program

REGISTRATION ADVISORY (RAC)

Serves as a resource and provides input as requested to the Administrator for the implementation of the registration and room assignment process. Guides the implementation of Eliot’s financial assistance procedures.

See the detailed description at About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Registration Advisory

TECHNOLOGY

Researches, recommends, and implements technological solutions to further the Eliot Institute mission. Provides support for technological infrastructure including but not limited to the website, registration process, camper database, camp surveys, and hardware and software systems owned by the organization.

See the detailed description at About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Technology 

YOUTH

Makes recommendations on issues affecting the youth program at Eliot camps. Provides recommendations to Deans for youth program staff. Acts as a resource to youth program staff at Eliot camps. Responsibility includes Grade 9 to age 17 inclusive.

See the detailed description at About Us ➞ Board Resources ➞ Part C: Standing Committees ➞ Youth